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PERFORMANCE MANAGEMENT


starts in January and ends in December. In the analysis and conclusion


section, we will evaluate the outcome for the selected scenario and show the benefits for including the employees’ performance improvement into the MH reports.


Methodology


To demonstrate the method, we will present a scenario of one department – Environment – in company XYZ. Te department consists of three divi- sions: Air, Land and Water. Te total number of employees is 39, from E1 to E39. Te annual work is distributed among the three divisions and consists of projects (P1 to P9) and support items (S1 to S9). Each division has three projects and three support items. During the last week of each


month, the MH is published after it gets consolidated by the secretary


Table 2: Annual Planner


Quarter/ Month


Work Items Employees


Q1 Jan P7, S1, S9, M1


Feb P4, S2, S7, M2


Mar P1, P2, P3, S3, M3


Q2 Apr P8, S4, M12, M4


May P4, S5, S8, M5


Jun P1, P2, P3, S6, M6


Q3 Jul P5, S1, S7, M7


Aug P6, S2, S9, M8


Sep P1, P2, P3, S3, M9


Q4 Oct P5, S4, S8, M10


Nov P6, P9, S5, M11


Dec P1, P2, P3, S6


E12, E13, E16, E35, E38, E7


E11, E23, E26, E15, E18, E37


E10, E19, E20, E29, E30, E39, E33, E36, E1


E22, E14, E17, E5, E6


E11, E24, E27, E25, E28, E3


E10, E19, E20, E29,


E30, E39 E34, E37, E4


E21, E13, E16, E15, E18, E2


E31, E23, E26, E35, E38, E9


E10, E19, E20, E29, E30, E39, E33, E36, E5


E21, E14, E17, E25, E28, E3


E31, E32, E24, E27, E8


E10, E19, E20, E29,


E30, E39 E34, E37





What if we add other factors such as employees’


performance into the selection criteria?


and approved by the manager. Te MH report is a one-page template and consists of several items including projects, support items and miscellaneous items. Te process for the MH begins in January and is based on the department’s data for projects, support items and employees.


Te steps are as follows: 


Compile list of work items with assigned employees (Table 1). Te table shows big projects (BP), medium projects (MP), and small projects (SP), depending on project budget and duration. Also included are the support items. Te cycle represents the number of times the item is highlighted during the year.





Create rules for highlighting the work items and employees. Te rules are:   employee to be highlighted at least once a year


  one item in every MH report


  item are to be highlighted at least once a year


  varies with project size


     


Develop annual planner for the months from January to December (Table 2).


In the comparison list, fill in the columns for work items and planned highlights (Table 3).


Create 12 planned MH reports for the year.


During the last week of each month, create the actual highlights report for that month. Tis is an update of the already created planned MH report.


 


In the comparison matrix, fill in the column for the actual highlights (Table 3).


Compare actual MH with planned MH and fill in the columns Met Target and Impact/Action.


28 | july 2016 | Analysis and conclusion


In the Comparison Matrix, the Actual MH are compared with the Planned MH. If the target is met, then no further actions are required. However if the target is not met, then, based on a certain criteria, the impact can be high or low. If the impact is high, the issues must be investigated immediately in order to avoid any further deterioration or risk of failure. In the presented example, there are no issues for P1 and P3 projects as the targets are met for the assigned employees and the work deliverables. However, for P2 and S3, the targets


are not met. In P2, the impact is low due to the issue of delay in approvals, but if the issues are not resolved within one week, the impact will be upgraded to high. In S3, the impact is high, because only 70 per cent of the instruments are


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